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NEPTUNE

An all-in-one solution to help you take control of your end-to-end recruitment operations

enterprise recruitment automation

Neptune is configurable cloud software for enterprise-wide recruitment automation. Leveraging automations, AI and data analytics, Neptune is a unified solution designed to simplify your recruitment, enhance recruitment productivity and help you take control of recruitment operations across your organisation. Think of it as your recruiting OS.

All-in-one solution to take control of your recruitment operations

Trusted by leading employers

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Core features 

  • Recruitment CRM

  • Recruitment workflow automations

  • Employer branding & TA

  • Sharing & collaboration

  • Talent search & matching

  • Applicant tracking

  • Recruitment analytics

  • Secure SaaS delivery

AI & Automations

Leverage AI and automation in your recruitment workflows, helping you save time, reduce errors, and improve the efficiency of your hiring process.

  • JobsAI: Lightens recruiters' workload by automating job creation and application management.
  • TalentAI: Proactively discovers and engages top talent, summarising candidate data into actionable insights.
  • Automations: Automates repetitive tasks and free up your time to focus more on strategic tasks Includes automations for: Job, Application, Candidate, Messaging, Flagging, Pipelining, Feedback & Approval and Data Exchange Workflows.
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employer branding

Employer branding

Engage talent with your brand throughout the talent engagement lifecycle.

  • Mobile responsive career pages with brand integration
  • Personalised communications for job seekers
  • Segmentation of talent to better market and brand employment experience
  • Positioning of the organisation as a top choice for employment

Talent acquisition

Reduce agency exposure by sourcing right-talent direct with powerful job marketing automation tools.

  • Job advert scheduling for publishing on different channels
  • A database of sourced talent
  • Multi-posting on search engines, social platforms, and job board aggregators
  • Customisable talent pipelines and talent alerts
  • Talent referral management
  • Recruitment agency management
talent sourcing
talent search and matching

Talent search & matching

Find and match right-fit talent quickly, easily and at scale with intelligent search tools and pipelines.

  • Intelligent search powered by AWS OpenSearch
  • Blend of structured and unstructured search
  • Customizable search filters and segmentations
  • Weighted scoring and ranked results
  • Job-specific application questionnaires
  • Auto-filling talent pipelines 

Job management

Easily manage your jobs and hiring process with customisable templates, efficient workflow, and user permissions.

  • Access a library of job postings or use our API to receive inbound job requests
  • Easily track and manage each posting, including feedback and approvals
  • Keep track of your job postings from start to finish
  • Store your job postings and data for long-term reference
job management
applicant tracking

Applicant tracking

Manage applicants through your recruitment process quickly, efficiently, and at scale.

  • Intelligent workflows for tracking applicants
  • Screening and filtering with job-specific questionnaires and custom search fields
  • Feedback request and collaboration with hiring managers
  • Automation of manual tasks for efficiency
  • Onboarding of hired candidates

Recruitment CRM

Streamline talent lifecycle engagement with a powerful CRM solution.

  • Effortlessly manage every aspect of your organisation's relationship with candidates and potential hires in one centralised location
  • Stay organised and keep track of every interaction with detailed records of all contacts
  • Track candidate engagement throughout the entire recruitment process with ease
  • Personalise your communications with pre-written email and SMS templates
  • Enjoy long-term storage and access to candidate profiles and data for future reference
recruitment CRM
recruitment data and analytics

Recruitment analytics

Turn data into actionable insights and make better recruiting decisions faster.

  • Get a clear picture of your recruitment process with over 30 templated dashboards
  • Tailor reports to fit your specific needs and get the data you require
  • Connect with your preferred Business Intelligence tools for even more insights
  • Effortlessly integrate with your data warehouse for comprehensive analysis at the enterprise level
 

Data & Integrations

Connect Neptune to your HR tech stack for improved control and process efficiency.

  • HRMS (Human Resource Management System)
  • ERP (Enterprise Resource Planning)
  • Payroll
  • eSignature and Document Management
  • Business Intelligence and Data Warehouse
  • SSO (Single Sign-On)
  • Email
api and integrations
value add services

Value-added services

Activate additional services from select partners to enrich your end-to-end recruiting process.

  • Video interviewing
  • Assessments
  • Background checking
  • Premium talent sourcing
  • Onboarding 

Secure AWS cloud delivery

Ensure reliability & security for your recruitment operations.

  • HTTPS & encryption at Rest
  • AWS hosting
  • Technical support
  • Technical SLA

Other core solution features 

Compliance management

Customer success

Neptune Packages

From SMBs to multi-entity corporations, our plans deliver powerful tools and features to help you recruit quicker, more efficiently, compliantly, and for less.

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▪️ Starter Package

Ideal for Small Businesses & Startups

Designed for small businesses and startups looking to streamline their recruitment process.

This package offers a shared database, a branded careers website, and essential recruitment tools like applicant tracking and talent CRM.

It supports unlimited jobs and hires, ensuring compliance with POPI & GDPR, and provides standard reports and dashboards, along with in-app chat and telephonic support.

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◾ Basic Package

Ideal for Growing Mid-Sized Companies

Ideal for mid-sized companies that need more flexibility and scalability as they expand.

This package includes all Starter features with the addition of field configurations, a dedicated database, internal careers website and unlimited users.

It also offers a job requisition library, outbound API, texting capabilities, and unlimited hosting, making it a perfect fit for companies beginning to scale their recruitment efforts.

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◼️ Standard Package

Ideal for Larger Organisations with Complex Needs

Tailored for larger enterprises that require advanced customisation and integration.

The Standard package adds to the Basic package with template configurations, an additional careers website (e.g. graduate), bi-directional APIs, agency vendor management, and standard automations.

It also includes corporate email integration, single sign-on (SSO), data warehouse integration, and a dedicated account manager, catering to businesses with more complex recruitment workflows.

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⬛ Premium Package

Ideal for Multinational Organisations & High-Growth Enterprises

Designed for multinational organisations and high-growth enterprises needing the most comprehensive and customisable solution.

This package offers advanced workflow configurations, custom user roles, and progressive application workflows.

It also supports premium automations, multi-company/country recruitment, eSignature and document workflow integration, premium data warehouse integration, and includes customer success support, ensuring seamless and efficient recruitment operations across multiple regions and departments.

All packages include

  • Secure cloud delivery

  • Managed SLA

  • Multi-channel support

What our customers say

"Neptune is the core of our recruitment strategy. It’s how we manage recruitment across the business, and it works very effectively”

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Group Talent Manager, RCL Foods

"Enables us to save time and eliminate waste, resulting in our HR personnel being able to focus on more meaningful work”

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Recruitment Manager, Exxaro

"Highly configurable ATS which is easy to use and is an essential part of our recruitment process. Neptune has helped us cut costs and enforce compliance”

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Head of HR, Nandos

FAQs

Is my data secure with graylink?

graylink utilizes some of the most advanced technology for Internet security available today. When you access our product sites using industry standard Secure Socket Layer (SSL) technology, your information is protected using both server authentication and data encryption, ensuring that your data is safe, secure, and available only to registered Users in your organization. Your data will be completely inaccessible to your competitors.

graylink provides each User in your organization with a unique username (User's email) and password that must be entered each time a User logs on. graylink issues a session "cookie" only to record encrypted authentication information for the duration of a specific session. The session "cookie" does not include either the username or password of the user. graylink does not use "cookies" to store other confidential user and session information, but instead implements more advanced security methods based on dynamic data and encoded session IDs.

graylink's production environment is hosted in Amazon Web Services (AWS) and covered by the associated cloud security policies:

How does graylink collect, use, and share my data?

View the erecruit.co Privacy Policy to see how we collect, use, and share information about you.

What are graylink's Terms of Service

Please refer to graylink's Terms of Service

How long does it take to deploy Neptune?

Depending on the complexity of your requirements (and the associated Neptune Plan you choose), it can take from a couple of days to a couple of months to fully deploy Neptune into your environment. This includes:

  • Business analysis
  • Design
  • Configuration
  • Integrations
  • User onboarding
Is graylink a BBBEE empowered vendor?

graylink is a QSE, qualifying as a BBBEE 'Level 2 Contributor', with a BBBEE recognition level of 125%.

Why graylink?
  • Highly configurable solutions which can solve organisation-specific needs and challenges
  • Decades of tech and recruitment domain expertise
  • 3rd party agnostic
  • Dedicated support 
  • UX focussed

Optimize your talent processes with intelligent automation

Automate processes, improve engagement, enforce compliance and get insights, with omnichannel digital talent solutions.